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Customer Spotlight: ACER Motors

ACER MOTORS is a leading authorized Maruti Suzuki dealer in Secunderabad/Hyderabad with a full-fledged 3S and T (Showroom/Sales, Spares, Service and True Value) facility in Trimulgherry, Secunderabad. 

ACER MOTORS offers customers exceptional support in selecting the right Maruti to meet their needs, including the best financing options. Everything is backed by the most reliable and convenient service. 

Key Challenges

HR and Payroll 

The existing manual process of exporting attendance data into Excel, going through all the data manually, including validation and approvals, increments, statutory deductions, loan deductions and more, was taking 2-3 days for each pay cycle.

MIS Reports

Daily and monthly P&L reports were always a struggle. This included inability to quickly access profitability bifurcation for showroom and workshop. Furthermore, DMS and extranet data reconciliation was done manually and was extremely time consuming. 

Sales and Purchases

Manual entry of DMS sales and purchases details into the existing accounting system for each location became a time-consuming activity prone to errors. 

Statutory

  • TDS and TCS: Manual segregation of data and calculation; approvals and payments. A separate application process was used resulting in the duplication of accounting information. Manual entry of deductions and rounding off of amounts and balances created issues
  • GSTRs: Lots of manual work in the form of data validation from DMS dump and manual posting in Tally, Challenges with B2B, B2C and HSN Wise summary segregation. Significant time spent on this activity with delays caused potential statutory violations 
  • E-Invoice: Manual reconciling – matching/mismatches, manual validation of invoice cancellations resulted in problems
  • Input Tax Credit: Validating data manually, including invoice numbers, PAN, GSTIN, party names, tax values and DMS/Tally data, created issues. Multiple branch data was also a challenge
  • Receipts and Payments Reconciliation: Reconciliation of pending warranty claims, FSC’s manual checks, Credit Card, online and UPI payments were extremely time-consuming and challenging 
  • Fixed Assets: Excel management, depreciation calculation, reporting, manual taxation led to no ownership of processes and tediousness in tracking asset custodian. FAR was not up to date

“Readywire has integrated all of our backend operations into one seamless system. Our processes were previously distributed across unconnected applications with a lot of error prone manual upkeep and data transfer. Now, thanks to Readywire, we are completely digital with a “360 degree” visibility on demand, and our business operations have improved tremendously as a result.” – Acer Motors

The Solution

HR and Payroll 

Time management and approvals of workflow. Real-time pull of data from attendance application.  Employee groups/classes, pay groups, earning groups and calculations. Statutory calculations done automatically. Payroll process has become accurate and efficient. What used to take days is now done in hours. 

MIS Reports

Predefined reports with ability for user to drill down to the actual data in real time. Dashboards provide a pictorial representation of data for effective MIS reporting. 

Sales and Purchases

Manual entry of DMS sales and purchases details into the existing accounting system for each location became a time-consuming activity prone to errors. 

Statutory

  • TDS and TCS: Automatic Tax calculations and adjustments with auto posting of entries 
  • GSTRs: Recognises transaction mismatches, one click report generation, rectification of mismatches and generation of JSON file
  • E-Invoice: E-Invoice with QR code, auto validation of cancelled invoices 
  • Input Tax Credit: Validation alerts while creating invoices based on PAN, GSTIN, party name, auto checking of transaction mismatches and alerts for rectifications
  • Receipts and Payments Reconciliation: Due date alerts for warranty claims and FSCs;  predefined payment information; reports to reconcile payments/receipts, cash and bank account; set time frames for recurring bills payables/receivables to forecast
  • Fixed Assets: Automations in areas of FAR summary, depreciation, scheduling; fixed asset reporting and taxation and more
  • Data Synchronization and Security:  Intercompany reconciliation; configurable approval hierarchy; user and screen/row level security with real-time backups;    

The Result

After completion of a successful POC for ACER Motors, we proceeded with a full implementation replacing legacy accounting, fixed assets, payroll and other processes with Readywire. This resulted in an immediate ROI of over 100% from the 1st month of implementation.